Frequently Asked Questions
How do I submit a proposal for presentation at EECERA 2026?
In order to submit a proposal, you must first register an account on our new conference management platform, Ex Ordo: https://eecera2026.exordo.com/login.
Note: Please take care when typing in your email address as it will be used to send emails regarding your abstract submission and review and, later on, ticket sale, conference programme and the programme app.
We also recommend adding notifications@exordo.com and enquiries@eeceraconference.org to your ‘Safe Senders’ list to avoid our emails being blocked or diverted to spam.
Once you’re logged in, please navigate to ‘Submit Your Abstract’ button to start the process.
When will I be able to submit my research proposal?
The call for papers is now open. Please visit the dedicated page for more information.
What if I need to include additional information in my abstract, such as a research grant or funding reference?
This information can be added as part of your abstract submission process. If you have already submitted your abstract, you can send the request to enquiries@eeceraconference.org and we’ll add the information for you.
I think I have subscribed to receive the conference newsletter but haven’t received any information yet. What can I do?
Please always check your inbox, as well as mailbox ‘other’ and spam folders for emails from us.
We continue to work with our email providers to ensure high email deliverability. However, generally speaking, spam filtering has become more rigorous and there are instances when academic institutions’ firewalls are redirecting our emails to spam folders or blocking them altogether.
If you think you may not be receiving conference newsletter emails, we advise you to take the following steps:
• Check your inbox as well as spam folders for emails from us.
• If an email from us (EECERA via Ex Ordo / enquiries@eeceraconference.org / enquiries@eecera.org) is caught in the spam folder, please add our email to your contacts and ‘Safe Senders’, mark the email(s) as ‘safe’ and/or move to inbox.
If the issue persists or you do not get emails from us at all, we recommend:
• Subscribing with an alternative contact email address, ensuring you also confirm your subscription by clicking the link from the subscription confirmation email (which may also land in spam folder).
Please remember it is your responsibility to stay informed and meet conference deadlines. We can only act on issues we are notified about, so please do email us if the above information was not helpful.
How many proposals can I submit?
This year each applicant is permitted to submit up to TWO proposals IN TOTAL:
EITHER a proposal for an individual paper presentation OR as part of a self-organised symposium (SOS) AND a proposal for a poster presentation.
How many papers can I present at the conference?
You may be the main presenter (i.e. the author that submits the proposal is by default the main presenter) of one individual paper or a paper submitted as part of one self-organised symposium and a poster. However, you can be listed as a co-presenter on multiple papers and posters. However, bear in mind the more papers you are listed to present / co-present on, the fewer you can attend as a non-presenting delegate and the more difficult it is for us to design the programme to avoid clashes.
Can I present my paper or join the conference online?
Unfortunately, not – all presenting and non-presenting delegates must attend the conference/present in person.
When will I know if my proposal has been accepted?
We will let the corresponding authors know whether their proposals have been accepted (this may include proposals accepted with conditions that will require editing and resubmitting) by the end of April 2026. To receive important conference information and updates, please join the conference newsletter mailing list.
If I am presenting at the conference, do I have to pay the conference fee?
Yes, all attendees, whether presenting or not, are required to pay the conference fees. If you book by 27th May 2026, you will benefit from Early Bird Booking rates and some applicants may be able to access PhD student discounts or EECERA member discount.
When and how will I be able to register to attend the conference?
Tickets will be on sale early in 2026.
In order to buy a ticket to attend (when the ticket sale opens), you must first register an account or log in to our conference management platform, Ex Ordo: https://eecera2026.exordo.com/login.
Note: Please take care when typing in your email address as it will be used to send emails regarding your abstract submission and review and, later on, ticket sale, conference programme and the programme app.
We also recommend adding notifications@exordo.com and enquiries@eeceraconference.org to your ‘Safe Senders’ list to avoid our emails being blocked or diverted to spam.
To receive important conference information and updates, such as when the ticket can be purchased, sign up to receive the conference newsletter.
I would like to apply for a PhD Student ticket – how can I do that?
PhD student tickets are limited to 75 (i.e. first 75 successful applications for PhD ticket discount where all information has been provided) and will be distributed on a first-come-first-served basis once the ticket sale opens.
To be able to purchase a PhD student ticket applicants will be required to upload a letter from their tutor confirming their current student status for us to review. The letter needs to be supplied on university letter headed paper and has to include the student’s name, details of their PhD including start and planned end date, and name and signature of their tutor/supervisor.
Due to limited number of tickets available, we advise those planning to apply for the PhD student ticket to request a letter from their supervisor as soon as possible so that it is ready to upload when the ticket sale opens.
Please do not send us your letters by email.
Any discounted student tickets which are purchased without enclosing relevant and valid information, as described above, will be immediately cancelled and refunded.
I would like to apply for a EECERA Member ticket – how can I do that?
Early bird reduced fee for EECERA members is applicable to members who renewed their membership for 2026 and any new members who purchased their membership for 2026.
If you are a current EECERA member, you will be required to sign in to ExOrdo with the same email address your membership is registered under. When you do, the member ticket option will be visible and active. Select the ticket to proceed with purchasing your early bird member ticket. If you have purchased your membership for 2026 but the member ticket option is greyed out, please contact us and we will investigate the issue.
We strongly recommend new membership applications and renewals are purchased at least a week prior to the EECERA 2026 early bird cut-off date (Wednesday 27th May 2026) for those wishing to benefit from this offer. This is because activating the member ticket offer for newly joined members can take 3-5 working days from the day of the membership purchase.
Are the conference proceedings going to be indexed in Web of Science CPCI-S/CPCI-SSH or Scopus?
As part of the conference scientific process, EECERA collects abstracts of research papers which are peer reviewed and, if accepted, will permit authors to present their work at the conference. The abstracts of research presented at the conference is then collated into a book of abstracts and shared publicly as a PDF via the Association website.
You can access all previous conferences’ books here: https://eecera.org/conference/.
As we ask authors to submit abstracts rather than full papers, we are not currently eligible for our conference proceedings to be indexed via the databases above.
What if I purchased a ticket but can no longer attend?
Please note our ticket cancellation policy is as follows:
Last day for cancellations with refund (minus handling fee for registration) is Monday, 13th July 2026.
- Within 30 days of booking place – Full refund will be issued.
- After 30 days of booking place – Refund minus 15% handling charges for registration.
- 13th July 2026 – No refunds will be issued after this date.
Due to our commitments with event partners and suppliers, we are unable to offer refund after this date.
We strongly encourage organisations and individuals booking conference tickets to consider protecting their travel by purchasing travel insurance.
There are also some insurance providers offering event ticket protection, specifically.
Will lunch be provided at the conference?
The conference fee covers provision of refreshments during breaks (including tea, coffee, water and some snacks), two buffet lunches and a lunchbox on the final day of the conference.
Is a ticket for the Conference Dinner included in the conference fee?
The conference fee does not include the Conference Dinner held on 27th August. When the booking links are live, early booking is recommended.
Do I need a visa to attend the conference and how do I apply?
Depending on when you’re travelling from, VISA documents may be required before your travel and on entering Portugal. Delegates must check their requirement by visiting the Portuguese Ministry of Foreign Affairs website here: https://vistos.mne.gov.pt/en/. Please do check the website periodically.
For any travel / visa related queries, please do not hesitate to contact us by email, enquiries@eeceraconference.org.
How can I obtain an invitation letter to support my visa application?
Should you require a letter of invitation to support any visa application we will gladly provide this to anyone who has purchased their conference ticket and / or has had their paper accepted for the conference. To obtain your letter of invitation please send your request to apei@apei.pt providing the following information:
Email subject line: EECERA 2026 Visa invitation letter request
Full name
Address
Nationality
Passport number and expiry date
Dates of travel to Madeira
Title(s) of paper(s) submitted and/or conference ticket booking number
**Please note EECERA 2026, nor any of its partners, accepts any responsibility for any financial loss relating to inability of an individual to obtain the required travel documents.**
Where will the conference be held?
EECERA 2026 will be held in Funchal, Madeira. The keynote presentations will be help at Madeira Tecnopolo and the symposia sessions will be held at the University of Madeira. The venues are located next to each other, about 10 minute drive or 20 min bus ride from the centre of Funchal.
How do I book accommodation?
A list of local hotels located in the close proximity to the conference venue will be provided in due course. Delegates will be required to liaise directly with their chosen accommodation provider to book it. We also highly recommend using Visit Madeira website as well as popular accommodation booking links such as booking.com and air bnb.
Do I need to obtain travel insurance?
Please make sure that you have valid travel insurance to cover your journey and time in the country.
The organisers will not be held liable for illness, accidents or thefts suffered by participants or accompanying persons during the conference or their stay in Madeira before or after the conference.
What if I take medication or need medical treatment while staying in Madeira?
When travelling to the conference, make sure you know what emergency healthcare you are entitled to, what medication you can bring into the country, what to do in an emergency, and what travel insurance you will need.
Please visit the websites below for more information:
What’s the time in Madeira?
The current time observed is Western European Time (WET).
Western European Summer Time (WEST), sometimes referred to as Central European Daylight Time, is observed in Madeira from the end of March until the end of October.
What’s the currency in Madeira and can I use my credit card?
The local currency is the Euro €. All major credit cards are widely accepted.
What’s the weather likely to be in August?
Daytime temperatures usually reach 25-28°C in Funchal, falling to 21°C at night.
What are the national emergency numbers?
Dial 112 for fire, police, ambulance or coastguard services.
Are electrical plugs different from other European countries?
Portugal uses Type C and Type F electrical plugs, which have two round pins. Type F plugs have two round pins plus two earth clips on the side. Travel adapters will need to be used for other plug types.
You haven’t answered my question. How do I contact you?
If we didn’t answer your question, please do not hesitate to get in touch.